Compare / When I Work
Landing Platform vs When I Work: shifts plus the whole business
When I Work schedules your hourly team and hands HR and payroll to a partner. Landing runs the rota, clock-in, HR records, leave and contracts in one platform, with the CRM, bookings and invoicing that keep the business paid.
Landing suits you if
- You want clock-in included, not switched on as an add-on
- You want HR records and leave in the same place as the rota
- You want the customer side of the business in the same system
Scheduling is the easy part.
The shifts are planned. Everything that hangs off them is still elsewhere.
Time tracking on top
Clock-in is an optional add-on on every When I Work plan, charged on top of the per-user schedule price.
HR and payroll by referral
That is another system, another login and another bill once the offer ends.
The business is somewhere else
Customers, bookings, quotes and invoices never meet the rota, so nobody sees what the week's labour did for the week's sales.
Landing Platform vs When I Work, line by line.
Landing matches the scheduling work, includes the clock, and adds the HR and business tools around it.
| Feature | Landing Platform |  When I Work |
|---|---|---|
| Shift scheduling | Week, day and month views per branch, drag to move, copy last week, publish with notifications, open shifts, swaps and availability | Auto scheduling, templates, multi-week and multi-location scheduling on Essentials |
| Rules and compliance | UK Working Time checks as you build: breaks, 11 hours' rest and the 48-hour average over 17 weeks | Scheduling rules on Pro |
| Clock-in | Kiosk PIN clock-in with optional GPS radius and selfie check, rostered against actual hours | Time tracking add-on, on every plan |
| Labour cost and payroll | Premiums costed against budget as you plan; hours and premiums exported for your payroll provider | Payroll and POS integrations |
| HR records and the org chart | One record per person: role, manager, contract, documents and emergency contacts | Offered through a payroll and HR partner |
| Team messages | Announcements with read tracking, and push notifications on the Landing app | In-app messaging and shift swapping |
| Bookings, CRM and invoices | Booking pages, contacts, deals, invoices and checkout on one customer record | Not part of the product |
| API and webhooks | A documented public API and signed webhooks | API key access and webhooks on Premium |
When I Work details reflect its publicly available plans as of 2026; check current details on its own site.
Switching is our job, not yours.
We move you over one tool a month, against success criteria we agree with you up front. You don't pay until we prove each one is ready. See how a switch runs.
We map your week
We look at your locations, positions, schedule templates and the rules your managers rely on, and agree what "ready" looks like before you commit.
We move your data
We move your data as part of the switch: staff, positions, locations, availability and the schedule ahead. Clock-in runs on a kiosk tablet from day one.
You sign it off
A real week gets published, worked and exported to payroll. Billing starts only when it passes the criteria you agreed, then we move the next tool.
But we already use When I Work.
Fair. Here are the questions hourly teams ask us most.
Is Landing's scheduling as quick to use as When I Work?
It is built for the same job: drag shifts, copy last week and publish with notifications. Staff claim open shifts, swap and set availability from their phone, and the Working Time checks run while you build.
Is clock-in extra on Landing?
No. Kiosk clock-in with a PIN, an optional GPS radius and a selfie check come with the rota, and actual hours sit next to rostered hours.
Where do our HR records live if we leave When I Work?
In Landing, beside the rota: role, manager, contract, documents, emergency contacts and leave balances on one record, with contracts signed in the browser.
Still planning shifts on paper?
Get the free staff rota template and lay out the week.
“We were running PR, social scheduling and the rest of our marketing across half a dozen tools that never talked. Now we plan, schedule and measure from a single screen.”
Shifts, people and sales on one screen.
Thirty minutes on how you run the week today. We'll show you what moves, what it costs and when billing would start.